Application Process & Checklist

View the Sheridan Research Ethics Process Chart for Grant-Funded Research

Application Process 

1. Review the Sheridan Human Participants Policy and Appendix A
2. Complete the REB Application Form and attach all required supporting documentation (see Submission Checklist below or Appendix B).
3. Verify the entire application package for completeness.
4. Submit a copy in electronic format, including all necessary signatures, to the attention of Mai Saleh-VanDeventer, Assistant to the Dean, Undergraduate Research and SREB Coordinator: mai.saleh@sheridancollege.ca 
5. Submit an original hard copy to Mai Saleh-VanDeventer in Room J103j, Trafalgar Road Campus.

The following forms/attachments may be required:

• SREB Application form-Appendix C, verified for completeness and accuracy
• Letter of Information and Consent Form - Appendix D
• Sound Recordings Consent Form
• Liability Waiver (if applicable)
• Student Risk Analysis sheet 
• Evidence of REB approval from other institutions and/or agencies where this research is being conducted (if applicable)
• Letter(s) of support from collaborating agencies/institutions/companies (if applicable)
• Completion of TCPS2 Tutorial. Visit http://tcps2core.ca. Attach certificate of completion to your Application (note this Tutorial can take 2-5 hours to complete).
• Confidentiality Agreements:
  1. Sheridan Student Confidentiality Agreement
  2. The Focus Group Confidentiality Agreement
• Project Conclusion Form (for successful applicants only; to be submitted at the end of the project)
• Download checklist
• An undergraduate project may involve research at numerous locations, not all owned and operated by Sheridan. For projects that are conducted at Sheridan and another college participating in the Multi-site REB coordination program, a single Multi-Site Form may be completed in exchange for the conventional ethics application. In cases where research is conducted at other colleges, universities, or external businesses that do not belong to the Multi-site initiative, separate ethics approval applications are required for each site.

The institutions currently participating in the multi-site initiative are: Algonquin College, Cambrian College, Centennial College, Conestoga College, Confederation College, Durham College, Fanshawe College, George Brown, Georgian College, Humber, Lambton College, Loyalist, Niagara College, Northern College, Seneca, Sheridan College, St. Clair College, and St. Lawrence College.

Please contact Mai Saleh-VanDeventer for any inquiries about the required documentation.
Note: The submission of incomplete applications may result in delays in the SREB review.

Request for REB Course Designation:

• SREB Course Designation Application Form
• Guidelines for Course Based Ethics Approval

Study Renewal and Completion Instructions:

Ongoing research is subject to continuing ethics review. The Chair of the SREB must be notified of any significant proposed changes to the research plan or research protocol before such changes are implemented.

Ethics Literature and Important Links 

• Guidelines for Ethics Review of Course-Based Research Projects Involving Humans. Download guidelines.
• Tri-Council Policy Statement 2 Certification Tutorial.